Office 365 migration: how to get more out of your investment

make-the-most-of-office-365

There’s no denying it. The world loves Office 365. Out of hundreds of cloud applications, Office 365 tops the 25 most popular SaaS apps list for another year, and it’s easy to see why.

Beloved Office web apps such as Outlook, Exchange and OneDrive have led thousands of companies to an Office 365 migration, making it the most used cloud-based suite by far (eclipsing second place Google’s Apps for Work by a staggering 20%).

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Microsoft Office 365 top the popularity charts for SaaS productivity suites

But while plenty of enterprises are using their favourite Office features daily, few are making the most of their Office 365 investment. While it’s true Outlook and Exchange are often cited as the main reasons people choose to migrate to Office 365, plenty of other innovative features are overlooked. Because of this, many businesses don’t realise the incredible potential they have right at their fingertips.

In this blog, we’ll show you the true transformative power of an Office 365 migration and demonstrate how you can get more out of your investment by exploring beyond the tools you know.

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Office 365 migration tip #1: Change your Outlook

Outlook is one of the world’s most popular email providers (and rightly so). With its simple user interface and easy integration capabilities, it’s no wonder it continues to top the leaderboard for professional communication tools.

For many, Outlook and Exchange is Office 365 migration ends. However, when you delve a little deeper, you’ll see these features are only the tip of the productivity iceberg.

Emails serve a purpose, don’t get us wrong. But for most of us, an overflowing inbox doesn’t lead to better collaboration. Luckily, there are dozens of Office 365 features that can make communication more engaging:

  • - Sway: Helps colleagues share information and skills via interactive presentations.
  • Yammer: A private social network connects businesses simplifying collaboration.
  • Skype for Business: Organise video calls with multiple team members at a time.

Embracing a host of different communication techniques can decrease errors, strengthen professional relationships and engage your workforce, according to McKinsey.

Office 365 migration tip #2: Liberate your workforce

Remote working is the future. In 2015, Deloitte found that 75 percent of millennials believe working out of office has improved their productivity.

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One of the most exciting elements to moving your workspace to the cloud is the freedom the software gives you and your workforce. Using tools such as Groups and the multi-editing feature in Office Online, enables your team to continue collaborating even if they are on different sides of the globe.

Thanks to Office 365’s accessibility on mobile devices, your workforce is free to balance their professional commitments with their personal ones, resulting in happier, more loyal employees. Remote work has also been found to greatly benefit working parents, improving their work-life balance and levelling the gender pay gap.


Office 365 migration tip #3: Make your time work for you

Whether you are managing a small team, juggling work and family commitments or running the entire business, time is a precious thing.

Office 365 is known for the easy creation of online documents. But did you know the suite is packed with features that can help you visualise complicated concepts, improve productivity, and help you win back the time you’ve lost?

As well as features such as To Do - which helps you break up your day into tasks and priorities - the suite also offers tools that can get you working faster and more efficiently. For example, Delve is a personalised dashboard, which learns your priorities, showing you relevant content in one place and reducing the need to ask around for files or wait for replies.

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(Source: Microsoft)


Power BI is another incredible tool that could help you make better use of your time. In the blossoming world of Big Data, the ability to visualise business metrics enables you to extract the signal from the noise. Power BI does just this, tracking your data and turning it into easily-accessible reports, making it simpler to understand and explain data-driven insights.

Your Office, 365 days a year

As more and more business migrate to Office 365, it would be an injustice to the suite’s capabilities to consider it solely as a new-age document sharing software. It is so much more.

Embracing Office 365’s wealth of features can not only improve your business’ ability to communicate and collaborate, it can also transport your workspace to any device in the world. With more flexibility, you can edit documents on the go, respond instantly to client queries and host video conferencing directly from the palm of your hand.

To find out how your business could benefit from an Office 365 migration, get in touch with us today.

 

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TOPICS: Office 365, Sharing documents, time saving

Written By: Doherty

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